4X Order Capacity Unlocked

How Heykittans Automated 3 Critical Business Operations, Saved 7-8 Hours Per Week, and Scaled from 50 to 200 Orders Monthly

Heykittans
Nurul Ameenina (Neens) Founder of Heykittans, Heykitwears & Heycozydaze
Industry
E-Commerce — Beaded Jewelry & Crafts
Business Size
Solo entrepreneur, 14-person team, 50+ orders/month
Location
Singapore
Project Date
October – December 2025

The Challenge

Neens was trapped in a cycle of manual administrative work across three brands — Heykittans, Heykitwears, and Heycozydaze. Managing a 14-person team while personally handling payroll, inventory, and order processing meant she spent more time on spreadsheets than on growing the business she loved.

  • 10-11 hours/week wasted on three repetitive manual tasks
  • 2 hours/week manually calculating payroll for 14 staff — stressful and error-prone
  • 5-6 hours/week counting inventory manually across multiple product lines
  • 2-3 hours/week copy-pasting Instagram orders into Telegram sheets
  • Mental stress and burnout from juggling three brands simultaneously
  • Unable to scale beyond 50+ orders/month — admin burden blocked growth

The Solution

Klicco designed three interconnected automation systems eliminating manual payroll, automating real-time inventory tracking, and creating a fully automated Telegram shop for defective piece sales.

What We Built:

Project 1 — Staff Payroll Automation

Google Form submission → auto-calculation for 14 staff → Telegram breakdown delivery → Neens reviews and approves

Project 2 — Automated Multi-Inventory System

Shopify sales → auto-trigger inventory updates in Google Sheets → real-time stock monitoring without manual counting

Project 3 — Telegram Shop Bot

Staff posts product + price → bot creates listing → customer buys → bot collects details → generates HitPay payment link → owner notified

Project Timeline: 3 months — October to December 2025

The Results

2 hrs → 15 min/week
Payroll Processing (87% reduction)
5-6 hrs → 1.5 hrs/week
Inventory Counting (75% reduction)
2-3 hrs → 1 hr/week
Order Processing (60% reduction)
50+ → 100-200/mo
Monthly Order Capacity
7-8 hours
Weekly Hours Saved
360-420 hours
Annual Hours Saved
Zero
Extra Staff Hired
4X
Order Volume Growth
"Klicco has made manual work much easier, such as monthly payment for employees, and a system for my telegram shop. Every time my shop has an idea or problem, I can easily get their help and they will suggest me ways on how I can complete the task in the most efficient way."
— Nurul Ameenina (Neens), Founder of Heykittans, Heykitwears & Heycozydaze

Tech Stack

Make.com Google Forms Google Sheets Telegram Bot API Shopify API HitPay

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